Inventory / Procurement pack
Nothing ordered twice, nothing forgotten
From stock request to shelf. Approve purchase requests, track orders and let stock update itself.
How it flows
Every enquiry lands in one place
Wherever the customer reaches you from, one record is created and moved through the stages this pack installs.
The pipeline it installs
Stages in your language
Ready on day one, and yours to rename or reorder.
Requested→Approved→Ordered→Received→Stocked→Rejected
The form it builds captures:
Item NameSKUQuantitySupplierSupplier EmailCurrent StockReorder LevelUnit PriceRequested ByRequester Phone
Sent without you
What goes out automatically
Every one of these arrives switched off. Review it, then turn it on.
- PO email to supplier — sent automatically at the right stage.
- Stock update on receive — sent automatically at the right stage.
- Chase the delivery — sent automatically at the right stage.
- Tell the requester it arrived — sent automatically at the right stage.
- Low stock alert — sent automatically at the right stage.
The AI that comes with it
Procurement Assistant, briefed for this trade
An assistant already set up for shops & inventory. It answers customers from your own prices and policies, collects the details your form needs and moves the record along — on WhatsApp and on your website, day and night.
- Goal — Every purchase request gets approved, ordered and received on time — chase vendors automatically.
- Hands over — when the customer says approve, payment, invoice, dispute, return, urgent, human, manager.
- Answers only — from the prices and policies you upload. It never invents an offer.
Playbook rules in this pack
- Request pending approval 2 days
- Ordered but not received in 7 days